GUIDE TO ENROLLMENT Application documents
Documents to be prepared by the applicant
(Please attach a Japanese translation for documents that are
not in Japanese)
| Number | Required documents |
|---|---|
| 1 | Enrollment application form and Japanese translation（Table1) * Applicants must complete this themselves in their native language. It cannot be completed by a representative. |
| 2 | Financial sponsor (school fees / living expenses) form and Japanese translation （Table1) * Sponsors must complete this themselves in their native language. It cannot be completed by a representative. |
| 3 | 6 photos (3 cm x 4 cm) |
| 4 | Screening fee of 20,000 yen |
Certificates pertaining to educational history, etc.
| Number | Required documents |
|---|---|
| 5 | High school, junior college, and university transcripts and Japanese translations |
| 6 | An original high school, junior college, and university certificate of graduation and Japanese translations |
| 7 | Proof of employment (Only persons with work experience) |
Proof pertaining to financial sponsorship
| Number | Required documents |
|---|---|
| 8 | Original and Japanese translation of a bank balance certificate for an account in the financial sponsor’s name |
| 9 | Detailed statement of withdrawals and deposits of funds for the last 3 years or a copy of his/her bank book, etc. (If no records are available, a document explaining the process of forming funding) |
| 10 | Original and Japanese translation of proof of employment of the financial sponsor (for the last 3 years) |
| 11 | Original and Japanese translation proof of income of the financial sponsor (for the last 3 years) |
| 12 | Original and Japanese translation proof of payment of taxes by the financial sponsor (for the last 3 years) |
Proof of the relationship with the financial sponsor (if the financial sponsor is a relative)
| Number | Required documents |
|---|---|
| 13 | Birth certificate, public record of family relation or other document proving kinship, and Japanese translation |
| 14 | Document proving the composition of family members (e.g., copy of family register of all members of the financial sponsor’s family) and Japanese translation |
Required documents for applicable persons
| Number | Required documents |
|---|---|
| 15 | Original of pass certificate for Japanese Language Proficiency Test, etc. and originals of Japanese language study certificates |
| 16 | Copy of passport (description page) |
* Financial sponsors may sometimes be asked to submit additional documents other than those listed above.
Required documents if the financial sponsor is residing in Japan
| Required documents |
Financial sponsor (Japanese person) |
Financial sponsor (permanent resident, etc.) |
|---|---|---|
| Proof of employment | ● | ● |
| Certification of income/taxation stating total amount of income (for the last 3 years) | ● | ● |
| Copy of family register | ● | |
| Certificate of registered matters on the resident card | ● | ● |
| Certificate of bank balance | ● | ● |
| Financial sponsorship form (form designated by AFLS) | ● | ● |
* Financial sponsors may sometimes be asked to submit additional documents other than those listed above.
Matters to consider when preparing documents
| 1 | Applicants submit different documents depending on whether they are applying from overseas or in Japan. |
| 2 | We may sometimes ask applicants to correct or add to the documents they have submitted, so please apply well in advance of the deadline. |
| 3 | If you make a writing mistake, do not use correction fluid. Draw a double line through the mistake, stamp your seal over the lines, and write the correction in the blank space. |
| 4 | Please attach a Japanese translation for anything not written in Japanese. |
| 5 | Always use A4 paper for translations and anything else with no designated format. |
| 6 | Please write dates of birth, enrollment/graduation dates, employment/resignation dates, etc. clearly, the same as they appears on the family register, certificates, etc. |
| 7 | Except for originals such as graduation certificates and Japanese Language Proficiency Test certificates, no application documents will be returned. Please make copies as required. |
| 8 | Even if you pass the review by AFLS, you will not be able to enroll if you are not issued a certificate of eligibility from the Ministry of Justice Immigration Bureau.Furthermore, after you are issued a certificate of eligibility, if you are not issued a study-abroad visa through the review by the Japanese embassy, etc., you will not be able to enroll at AFLS. |
| 9 | Enrollment application forms will be processed in the order they are received. Acceptance of applications will close when the maximum enrollment capacity is reached. After acceptance of applications closes, all documents for applications that were not accepted will be returned. |
About completing the enrollment application forms
| 1 | Please explain your reason for applying in the “Reason for Applying” section of the immigration history declaration / statement of purpose form. Write in your native language, explaining your reason concretely on the basis of your level of education / current job description / future plans. Attach a Japanese translation. Abstract motives / purposes such as international exchange are not acceptable. |
| 2 | If the financial sponsor is someone other than a relative, or if there is a guarantor in Japan, please explain concretely why (relationship / background / reason) they will accept the burden of the school fees and living expenses until the applicant graduates. Attach documents that prove the explanation (postal mail, email, etc.). Someone who is simply a friend or acquaintance will not be acceptable, because the explanation must give a rationally convincing account of the background regarding the relationship with the applicant. |
| 3 | The bank balance certificate must provide a balance statement in a currency that can be remitted to Japan (balance statement in the domestic currency). |